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City of SeaTac
Job Title: Records Management Coordinator
Type: Full Time
Category: Administrative & Office Work
Location: Washington, DC (US)
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Records Management Coordinator
Washington, DC (US)
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About the Job
Basic Function Under the direction of the City Clerk, perform a variety of records management duties involving City records, files, documents and other materials. Assist in the administration of the City Clerk’s Office programs and services. Assist with public records requests. Develop and maintain records management policies and procedures. Train and assist staff on the City’s records management programs and policies. Ensure proper and timely disposition of records. Provide information and assistance to City staff and the public in the identification, protection, and recovery of City records.

Representative Duties


Monitors and maintains the records management program’s manual and electronic systems, policies, procedures, and the records retention schedules; develops, recommends and implements changes and improvements to the program. E

Assists with processing, tracking, and coordinating with other departments for public records requests; ensuring timely responses and dissemination of requested records consistent with established City policies, codes and guidelines, state and federal laws and the Public Records Act. This includes researching records related to the City Clerk’s Office. E
Administers the inactive records center operation by accessing, storing, and retrieving files, printouts, boxes, and other records; conducts records inventories and prepares reports. E
Provides consultation services for all City departments regarding records management issues, concerns, policies and procedures (i.e. records and files arrangements, classifications, and storage- both manual and electronic). E
Conducts records management training and facilitates records management meetings; acts as liaison between the City Clerk’s Office and the records coordinators. E

Implements and recommends changes to the vital records protection and recovery activities. E
Acts as liaison between the City and the state in reviewing records retention storage and retrieval issues, impending legislation and current laws. E
Ensures compliance with federal, state, and local public records laws relating to the retention of records. E
Develops, recommends, and implements changes and improvements to the Records Management (RM) Program. Develops records management policies and procedures as necessary. Performs analysis of current program to determine needs or changes. E
Audits all records management systems for internal compliance to the records management policies and procedures. E
Participates as team member on task forces and/or committees working on City projects related to records management. E
Ensures proper and timely disposition of City records. E
Works with departments to archive, scan/microfilm, and destroy documents on an annual basis or more frequently if needed. E
Applies for grants to assist with records management needs or projects. E
Develops and maintains a Citywide records retention schedule. E
Train and assist staff on the City’s records management programs and policies E

Assist the City Clerk’s Office on other duties as needed.
E denotes an essential function of the job

Required Education and Experience - College level course work in business, records management or related field. Associate of Arts degree preferred.

- Three (3) years of increasingly responsible records management experience. Municipal experience preferred.

- Knowledge of Washington State retention schedules for local government preferred.

- Advanced skills in word processing, spreadsheet and database management software required.

- A combination of experience and training that provides the candidate with the knowledge and skills to perform the job will be considered.

Licenses and Other Requirements KNOWLEDGE OF:

- Structure and operation of State, County and Municipal governments.

- Principles of office administration.

- Federal, State and local laws and regulations regarding records management, voter registration, elections, City Clerk functions, City Council proceedings and public records.

- Basic research methods.

- Basic principles and practices of supervision and training.

- Parliamentary procedures.

SKILL IN:

- Records management systems and technology.

- Advanced word processing.

- Understanding and implementing applicable legal requirements.

- Communicating effectively both orally and in writing.

- Correct business English, grammar and composition.

- Training personnel as assigned.

ABILITY TO:

- Use tact, patience and courtesy.

- Work effectively on several projects concurrently.

- Prioritize tasks with constant timelines.

- Meet schedules and timelines.

- Work courteously and effectively with City officials, employees and public.

- Work independently, make decisions within broad guidelines and direct staff on records management duties.

Submit a City of SeaTac application, resume, cover letter addressing your qualifications for the position and required supplemental questions. The City accepts online applications only. Visit our website at www.ci.seatac.wa.us. Click ’Employment’ then ’Job Opportunities”. Open until a sufficient number of applications is received. First application review Monday, April 7, 2014. EOE

Job ID: 10703822 Share | Print
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