This intern position will have the opportunity to perform administrative and research activities for the Management Services Department.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
Knowledge of: Research and report preparation methods and procedures; basic principles and procedures of record keeping; modern office procedures, methods, and computer equipment and applications; English usage, grammar, spelling, vocabulary, and punctuation; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: Learn basic principles of municipal government management; perform administrative, technical, and office support work with accuracy, speed, and minimal supervision; provide varied secretarial and office administrative work requiring the use of tact and discretion; collect and compile information and data; prepare related reports; learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; learn, interpret, and apply administrative and departmental policies and procedures; compose correspondence and reports from brief instructions; organize, maintain, and update office database and records systems; make accurate arithmetic, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy; file materials alphabetically, chronologically, and numerically; organize own work, coordinate projects, and set priorities; operate modern office equipment including computer equipment and software programs; use English effectively to communicate in person, over the telephone, and in writing; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education/Training/Experience: A typical way of obtaining the knowledge, skills, and abilities outlined above is the current enrollment in an accredited four-year college or university, with major coursework in political science, business administration, public administration, or a closely related field. Licenses/Certificates: A valid Class C California driver’s license and the ability to maintain insurability under the City’s Vehicle Insurance Policy.
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, the employee is regularly required to sit; talk or hear, in person and by telephone; finger dexterity is needed to handle, feel or operate standard office equipment; and reach with hands or arms. The position occasionally stands and walks and lifts and carries records and documents weighing less than 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new skills or information; perform highly detailed work on multiple, concurrent tasks; work under changing and intensive deadlines with frequent interruptions; and interact with City managers, employees, vendors and other encountered in the course of work. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. The employee works under typical office conditions; the noise level is usually quiet.